Huber Heights Richard F. Shompe City Governance Center
EffiGov Case File · No. 02
Huber Heights, OhioPopulation 43,000

Brick by brick to byte by byte.

How a city built from over 10,700 brick homes is now answering calls across every department, 24/7, multilingual, with EffiGov.

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43,000
Residents covered
6
Live AI agents
73%
Handled
Multilingual
Out of the box

The Story

Built brick by brick. Now answered byte by byte.

Jump to a chapter

Chapter 011810

A township in the woods.

Long before there was a city, there was Wayne Township, established in 1810 in the rolling country northeast of Dayton, and for a century and a half it stayed quiet farmland.

Chapter 021956

One developer with ten thousand bricks.

In 1956, builder Charles H. Huber began covering that farmland with solid brick homes working families could afford, more than 10,700 of them by 1992, earning the city its enduring tagline: “America's Largest Community of Brick Homes.”

Chapter 031981

From subdivision to city.

In 1981, Wayne Township was incorporated as the City of Huber Heights, and by the 2020s it was home to 43,000 residents, growing fast and still proud of their bricks.

Chapter 042026

Brick by brick to byte by byte.

A day of calls in Huber Heights sounds like a city living its life: a chair set out for bulk pickup, a box truck blocking a sidewalk, a storm branch down on Taylorsville Road, a shelter to book at Thomas Cloud Park. Like every city in America, it fielded all of it with finite staff.

And the phone system, like the ones most cities still run, gave no insight into what those calls were about: what residents needed, or what kept coming up.

So in late 2025, Huber Heights partnered with EffiGov to build a phone agent system for every department in the city, answering routine calls itself and routing the hard ones to staff.

Pilot to fleet

0 of 6 live
Pilot signed
Oct 2025
Parks & Rec
Nov 13 2025
Public Works
Nov 14 2025
City Hall
Nov 18 2025
Zoning
Dec 2025
Clerk of Council
Mar 2026
Engineering
Apr 2026

Three agents live within weeks, a fourth by December, and the last two by spring, with no new procurement.

Weeks after signing, EffiGov was live for the first three departments: Parks & Rec, Public Works, and City Hall. Zoning joined in December, and the last two, Clerk of Council and Engineering, came online in the spring, with no additional procurement.

Across March through June the six agents took more than 6,600 calls, roughly three in four handled without falling back to the front desk. And many were calls that used to be two: a resident calls City Hall, mentions a zoning question, and is handed straight to the dedicated Zoning agent mid-sentence, no second call, no callback.

Live in Huber Heights

Six agents. Six specialties. Threaded together.

Each department has its own agent, wired to the others so a call can move between them without the resident starting over. Tap one to hear a real call.

Zoning · Report geoverified, routed to the officertap to play the call

Tap any agent to hear a real call.
Our residents deserve responsive service no matter when they call. EffiGov helps us deliver that while freeing our team to focus on issues that require human judgment and local knowledge.
John Russell, City Manager of Huber Heights
John Russell
City Manager · Executive sponsor
Rachael Dillahunt

Day-to-day operator

Rachael Dillahunt

Admin Assistant, City Manager’s Office

They feel like an extension of our team. I flag something, it gets fixed, and we move on. That’s how it should work.

Four-month snapshot

The volume keeps climbing. The handle rate holds.

June was the system’s biggest month yet, and through all of the growth the agents kept handling about three in four calls without a human ever picking up.

March 2026

31 days

1,437

calls · 46 / day

Handled
74%

April 2026

30 days

1,720

calls · 57 / day

Handled
75%

May 2026

31 days

1,683

calls · 54 / day

Handled
75%
Biggest month yet

June 2026

30 days

1,808

calls · 60 / day

Handled
73%

In June the agents took 1,808 calls, their busiest month yet, and when a question crossed departments, the caller was handed straight to the right specialist instead of dialing a second time.

Over the four months that’s more than 4,600 calls staff never had to pick up: at a few minutes each, over 230 hours of front-desk phone time handed back to the city.

Handled = the agent resolved the call itself or routed the caller to the right specialist on the first try. Falling back to the front desk doesn’t count. June’s record volume came with two departments newly online from the spring; through the growth, the handle rate held within two points.

From the team

Each iteration is a better version of itself. The more we train it, the better it gets, and the team has noticed.
Aaron Sorrell
Aaron Sorrell
Assistant City Manager · Rollout lead
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After hours

City Hall closes at 5.
The agents don’t.

1,020

calls answered while City Hall was closed: evenings, nights, and weekends, in the system’s first eight months.

369 on weekends116 late at nightEvery one picked up on the first ring
Built for Huber Heights

Every gap becomes the next fix.

Every call is scanned automatically. The moment a gap surfaces (a missing transfer, a question the agent couldn’t answer), EffiGov’s web agents track down the fix wherever it lives, even a four-year-old PDF. Rachael just approves it, in two clicks.

effigov · coverage
Auto-flagging on
12auto-flagged
9actioned
3in review
Rose Music Center is privately operated
Auto-flaggedflagged from 4 calls
Found in the venue's website
New KB article
Traffic tickets belong to the county court
Auto-flaggedflagged from 5 calls
Found in Montgomery Co. Clerk of Courts
New transfer
Text the citywide garage-sale signup
Auto-flaggedflagged from a call
Found in the city's event pages
New text link
Try it: approve a fix. Two clicks and it's live for the next caller.
Auto-flagged
from every call
Fix drafted
from the city's own sources
Approved
in two clicks

The gaps used to be Rachael’s to catch. Now they surface on their own. She just approves the fix.

Impact

Every call answered. Every resident heard.

1,808
Calls in June
73%
Handled
Multilingual
Out of the box
6
Agents live

See what this could look like for your city.

We work alongside city staff to build voice AI that fits the way your departments actually operate. Same workflow, same systems. Just answered every time.